WebFile for Self-Insurers

TABLE OF CONTENTS

WebFile SECURITY ........................................................................................................ 4 USERNAMES .............................................................................................................. 4 PASSWORDS.............................................................................................................. 4 SAVE FEATURE.......................................................................................................... 4 TWO-FACTOR AUTHENTICATION (2FA) .................................................................. 5 SYSTEM CLOCK SYNCHRONIZATION ..................................................................... 6 ACCOUNT LOCK ........................................................................................................ 6 TIMEOUT FEATURE ................................................................................................... 6 COMMON TERMS & ACRONYMS ................................................................................. 7 WebFile ROLE OVERVIEW ............................................................................................ 9 REQUEST ACCESS ..................................................................................................... 10 WEB BROWSER RECOMMENDATIONS ................................................................. 10 LOGIN & REGISTRATION ............................................................................................ 11 CHANGE PASSWORD ................................................................................................. 16 FORGOT USERNAME.................................................................................................. 19 PASSWORD RESET .................................................................................................... 21 VIEWING OFFICIAL REPORTED DATA ...................................................................... 23 SI SUMMARY ............................................................................................................... 24 CONTACTS ............................................................................................................... 24 SUBSIDIARIES.......................................................................................................... 26 WORKSITE LOCATION ADDRESSES ..................................................................... 27 EXCESS INSURANCE .............................................................................................. 27 ANNUAL SURVEY HISTORY.................................................................................... 28 FEIN HISTORY.......................................................................................................... 28 UPLOADED DOCUMENTS ....................................................................................... 28 ELECTRONIC SIGNATURE ...................................................................................... 29 CRITICAL TIPS FOR MODIFYING AND UPDATING DATA......................................... 30 REQUEST CHANGES .................................................................................................. 33 CONTACTS ............................................................................................................... 35 ADDING/MODIFYING CONTACTS ........................................................................................................ 35 SUBSIDIARIES AND SUBSIDIARY LOCATIONS ..................................................... 37 ADDING/MODIFYING SUBSIDIARY ...................................................................................................... 38 ADDING/MODIFYING SUBSIDIARY LOCATIONS .................................................................................. 38 LOCATIONS .............................................................................................................. 40 ADDING/MODIFYING LOCATIONS....................................................................................................... 41 FEIN HISTORY.......................................................................................................... 42 EXCESS INSURANCE .............................................................................................. 43 DOCUMENT UPLOAD .............................................................................................. 44 CHANGE REQUEST SUBMISSION.......................................................................... 45 SUBMITTING CHANGES .......................................................................................... 46 SUBMITTING AN ANNUAL SURVEY ........................................................................... 47 REPORTING INFO .................................................................................................... 48 CONTACTS ............................................................................................................... 48 SUBSIDIARY AND SUBSIDIARY LOCATIONS ........................................................ 49

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